Time to read: 2 min
无效的会议是一个重大的时光。
人们很晚不确切地knowing what the purpose of the meeting is. A quick review turns into a length discussion.. which turns into a debate, which ends in no-one-really-knowing-what-the-point-of-the-meeting-was-or-what-to-do-next.
Sound familiar?
When run properly, meetings can provide clarity, alignment, and keep projects on schedule. Thankfully, we had strategic consultant凯特·普玛（Kate Purma）我带领我们参加了一个研讨会，在那里她分享了一些关键见解，以帮助我们，您会举行更有效的会议。
1. Start on Time
按时开始会议表明您尊重和重视队友的时间。这意味着会议开始确切地when it’s supposed to, even if some people have yet to arrive.
如果您迟到会议，您应该安静地进入，而无需借口或破坏会议，并在必要时赶上您错过的事情。
In Kate’s experience, the result of this rule is that everyone actually starts showing up to meetings a few minutes early, more prepared, settled, and ready to have a productive meeting.
2. Define a Purpose
When creating a meeting, there should be a clearly stated andactionablepurpose. When defining this purpose, use active words such as create, decide, approve, or resolve, rather than passive words like discuss, brainstorm, or review.
3. Close with Action Items
At the end of the meeting, you should leave 5 minutes for everyone to state key takeaways as well as any action items. Action items should include谁,what, and bywhen。
4.准时结束
就在会议按时开始时，它也应该按时结束。为了节省这5分钟，以获取动作项目，并仍然end on time, you need to have a timekeeper.
At the beginning of the meeting,the Drivershould appoint a timekeeper, who will give a 5 minute warning (using a phone is fine) so there’s ample time to wrap up the meeting without running over.
You might also consider running 20 and 50 minute meetings to help with back-to-back scheduling so you don’t run behind schedule.
5. Record and Share the Meeting Notes
会议的驾驶员应记录任何笔记，关键要点，结果和行动项目，然后在会议后与小组分享这些笔记。在Fictiv，我们将Asana用作跟踪给定项目的关键利益相关者的工具。
These rules might seem simple, but they are most certainly not easy. It takes clear intention and structure to make sure a meeting stays on schedule and is purposeful. But if you can follow through and implement these rules, the results are impactful.
